Office Manager

Website WMBF TV

WMBF is looking for an attention to detail Office Manager to perform administrative and accounting duties for executive management. Work with the executive team, shared services accounting, and corporate human resources teams to ensure proper communication between station team members and Gray Television, Inc. We are looking for someone who can maintain a high level of confidentiality in all aspects of the position, who appreciates a challenge, can think ahead and follow a task through to completion.

· Work with the shared-services accounting department for the successful application of sound accounting practices at the local station level
· Collect, code and coordinate vendor invoices for proper payment through accounts payable systems
· Work with the sales department and shared services accounting regarding customer invoicing and accounts receivable functions
· Collection of local payments and submission to Shared Services
· Payment Posting Instructions
· Billing Review with Sales and Approvals
· Adjustments, Transfers & Refunds
· Log Reconciliation
· Work with corporate HR, Benefits and Payroll departments to ensure smooth implementation of benefit and compensation plans
· Perform new hire orientations outlining company benefits, policies, and procedures
· Maintain station-reporting records on the FCC website. Ensure compliance with all reporting requirements of the FCC and all regulatory agencies
· Research and staff required employment fairs and networking opportunities
· Assist GM in arranging travel and meeting coordination
· Effectively communicate with all employees, as well as outside clients and vendors
· Other duties as assigned by the General Manager · Coordinate station’s recruiting and Equal Employment Opportunity (EEO) efforts. Publish and document all station employment openings to proper agencies

· 3-5 years of administrative experience.
· Basic knowledge of accounting concepts and principles
· High school diploma required & 4- year college degree preferred
· High level of organization and prioritizing skills
· Strong interpersonal skills within all levels of the organization
· Experience in benefits and human resource policy implementation
· Extensive experience with Microsoft Office
· Ability to work in a fast-paced, multi-tasking, team-oriented environment
· Ability to meet deadlines
· Positive “can do” attitude
· Capable of maintaining highly confidential information in all aspects of the position
· Strong writing skills and ability to write accurately under constant deadline pressure
· Initiative and ability to self-start/motivate, learn and react quickly

◾ Technical Requirements – Knowledge of Microsoft Office, including Word, Excel and PowerPoint
Knowledge and understanding of web-based log-on and document upload systems If you feel you’re qualified and want to work with a great group of people go to, you may type in the job title, station call letters, or click on “apply now”, upload your resume, cover letter and references

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